One of the most crucial components of a business is its workers– besides, productive workers make a business successful in the first place. But, according to a recent United States Bureau labor record, employee productivity has been diminishing in recent times.
Here are a few Email tips that will bring in massive improvements in your team’s communication and productivity.
Have online and offline periods
Enabling your employees to disconnect from communication channels to minimize distractions is important, but email breaks are essential for several factors.
Developing online and offline communication periods helps you to limit the number and also the length of discussions your team members have; as well as, of course, current communication speeds enable us to function quicker, but if left unchecked, email threads can take even more time than they need to.
Having dead time between email sessions provides you more time to assess what you intend to say and breaks the anxiety that you need to react to every email the second it comes in.
Your communication will certainly get tighter and more valuable (enabling you to maximize your communication efficiency), your employees will undoubtedly be less distracted, and morale will likely enhance.
Stop emailing late into the night
If you and your team are overloaded with the job, it’s tempting to email late into the night– after all, a lot of us have grown accustomed to a society where work interactions extend late into the nights and the weekends.
However, you and your team should prevent this from happening; sending out an email late in the evening suggests your recipients might get late-night notifications, stress about it, and either do work or miss out on sleep because of anxiety.
Instead, if you feel the need to write down your thoughts right away, take into consideration saving them as a draft, as well as urge your employees to disconnect entirely at night by turning off email notifications. Of course, if there’s an emergency, you can always call or text them.
Keep your email threads short and sweet
Email threads are one of the most well-known threats to your email-related efficiency. If they’re addressed to too many recipients, you’re most likely to be taking care of the turmoil of a dozen recipients, all getting distracted every single time there’s a reply.
And also, given that anyone can respond to the discussion, chances are, the string will expand much longer than it was initially planned for.
Additionally, the fact that in time, a cumbersome email thread can end up being practically unnavigable, it’s reasonable that your email strings need to be kept brief.
Try to limit the number of individuals you send them to and put a cap on the variety of messages you send out and receive before opening up a new thread or shifting to a phone call (or other, a better tool for back-and-forth discussion).
Master and teach the art of the concise email
Emails are most meaningful when they’re succinct. If you can convey the exact definition with 25 words that you can with 500 words, why would you bother drawing up all 500? It takes more time to compose, more time to modify, even more time to check out, and enables even more misconceptions.
Establish the criterion by mastering the art of conciseness in your very own messages, relying upon format, bullet points numbered lists, and brief sentences to properly convey with as few words as possible. Then, teach your employees to do the same and compensate them when they progress in this pursuit.